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Tax Season is Still On.

Posted on February 19, 2018 at 11:55 PM Comments comments (3)
  

Do you have all your required Tax Filing Documents?

* Form W2

* Form 1099 - MISC (If you are a Contractor or Independent Employee)

* Form 1099 - G (To show Payment received from Government Agencies, Unemployment Benefits, Alimony, Child Support).

* Form 1095 - To show that you are enrolled in a Qualified Health Plan, which will allow you to get your Premium Tax Credit).

* Form 1098 - To show Payment Received from Interest (Interest Income).

* Profit & Loss Financial Statements (If you are a Business Entity or Corporation)

* Property Taxes paid on Principal Properties.

*Charitable Contribution Statements.( To show Tithes, Offerings and Donations given to Religious Organization)

* All Receipts of Purchases Made during the 2017 Year. 


Additional Forms, that you may receive:

a) 1099- INT - To Show Payments received on Interest.

b) 1099- DIV - To Show Payments received on Dividends.

c) 1099- R - To show Pensions and Payouts from Individual Retirements Accounts.

d) 1099-B - To show Broker Transactions and Barter Exchanges.

e) 1099-S - To show Real Estate Transactions.


Businesses may not like sending out Forms 109, but they are required by law to send them out. There are also penalties for failing to issue these Forms. No one wants trouble from the IRS.

Generally, Businesses must issue these forms to any Payee (Other than a Corporation), that receives $600 or more during the financial Year. This is the basic threshold.

Do you need more clarification on any of these Required Documents? Feel Free to reach out to us and we will educate you more, help you reduce your Tax Liabilities and guarantee your Maximum Tax Refund.

 

Get Paid What You're Worth.

Posted on May 2, 2017 at 11:59 PM Comments comments (7)
Wow, The Busy Tax Season is over; we're back to Normal Business Activities. I would like to share with you, how you can always be in Demand and get paid what you're worth.

I visited an Eyebrow Threading Specialist recently and was amazed at how she attended to her Clients and the artistic way, she used the popular Thread, that we're all used to shape her Clients' Eyebrows. This was so amazing to me and it was funny, that as simple as it looked, she was making "Big Bucks" from this Trade, with all the Clients waiting to have their Eyebrow shaped and to think, that was all she did for a living was even more thrilling.

This led me to one Conclusion - "To Get paid what you're worth, You have to Become a Master at One Thing". Seriously, Take the Best Skill that you have today - Whatever it is - And Become a Master at it. Don't worry about how little or insignificant, you think it is.

Study It.
Practice It.
Perfect It.
Perform It.

There's No Excuse- Anyone can master One Thing, if they put their mind to it; Our Brain has been programmed this way. When you do, you will be surprised at how soon you'll earn a Reputation for that Skill. It may be as Simple as the Art of Eyebrow Threading or being an expert in Numbers (Like Yours Truly).

Above All, When you master that One Skill, People will take you seriously and you will become more valuable to your Business, Clients, Employers, Customers and your Boss. And Guess What- When you become more valuable, I guarantee you - YOU WILL NEVER HAVE A PROBLEM WITH COMMANDING YOUR WORTH AGAIN.

I challenge you today, to put into practice everything that I have stated above and watch your Earning Power Grow.

At Rosyan Bookkeeping & Accounting Services, We know Our Worth and Our Clients Value us. We know our Specialization and we are Proud to flaunt it. Give Us a Call Today and you'll be Glad you did.

Have You Reconciled Your Bank Statements?

Posted on November 3, 2015 at 9:43 AM Comments comments (4)
Have you reconciled your Bank Statements lately? Just a Reminder, We have only a few days left to the end of the Year. Very Soon, It will be Tax Season and you will need to submit your Financial Statements for Tax Filing. Can you confidently say that your Company Accounts are updated and reconciled?

It is very important to reconcile your Bank and Credit Card Statements at the end of every MONTH. A Bank Reconciliation is the balancing of a Company's Cash Account Balance to its Bank Account Balance. It is important to ensure that the Cash Account and Bank Account Balances match. The Main Document used for Bank Reconciliation is the Bank Statement.
There are great benefits in reconciling your Accounts and we will be looking at a few of them today. These Benefits include:

  • Accurate Financials - Financial Statements are more accurate and can be relied upon, when reconciled. 

  • Better Business Decisions - Everyone knows that when your Financials are accurate, you are able to make better decisions for your Business. This ultimately enhances your Business Growth.

  • Better Planning - When Bank Reconciliations are done monthly, you are assured that the entries entered into your Company's Account are all correct, this also gives you a clear view of the checks that you may have issued but has not cleared from your Bank Account. 

  • Eliminating Money Leaks from your Company - The Last Thing you will want for your Business is for your Hard- Earned Money to go down the drain because of a Money Leak in your Business. It is worthy to note that Only Bank Reconciliations will catch Big Money Leaks like A Deposit that was not posted to your Bank Account due to various reasons ranging from Returned items to Bank Errors, Unnecessary Bank Charges, Fraudulent Activities, Double Vendor Charges and Other Common Errors. If your Bank Reconciliations are not done monthly, you could be losing thousands of Dollars in errors, that could have been captured on time.

  • Updated Company Records/Reduced Bookkeeping Charges - The Month of January is a busy time for Accounting Professionals.; it's a period of closing the Year End Reports as well as Tax Preparation Season. Any Business Owner that doesn't have a Bookkeeper presently will definitely spend twice as much to get one, between the months of January - April. Would it not be wise to get a Bookkeeper Now and tidy your Books before the Rush Period?

I have listed a few of what I discovered in my years of engaging Bank Reconciliations for my Clients. For easy assimilation, I will categorize them as Internal and External Observations:

INTERNAL OBSERVATIONS:
1) Pilfering Employees/Employees that steal from the Company.

2) Cash Registers not closed out.

3) Bank Deposits not being timely deposited by the Employees.

4) Cash Advances and Loans taken by Employees are not properly accounted for.

5) Unauthorized Purchases made on the Company's Credit Card.

6) Forged Checks being endorsed and cashed at the Bank.

7) Managers taking Clients to a strip club on the company's Credit Card (Yes, This Happens).

8) Rampant Starbucks purchases on the Company Credit Card.

9) Wrong Recording and Classification of Loan Accounts, Line of Credits and credit Card Accounts.

EXTERNAL OBSERVATIONS :
1) Customers reversing charges, without the knowledge of the Business Owner.

2) Automatic Payments increase by the Bank.

3) Utility Companies like Telephone/Internet Companies billing Clients twice in the same month.

4) Fraudulent Purchases on the Company Credit Card.

5) Match.Com Payments made on the company Credit Card.

6) Unauthorized Withdrawals by the Banks ( Inadvertently claiming the Business Owner authorized it).

7) Bill Payments issued via Bill Pay were not mailed out by the Bank to the vendor issued, hence the business Owner incurs late charges for Non Payment of Bills.

8) Over $3,500 in Annual Bank Fees for Overdrafts/NSF/Late Fees.

We can see that most of these items are charge worthy and I have seen a lot of Business Owners experience One or more of these errors because they don't reconcile their Statements. We need to have internal and external procedures in place to get our accounts reconciled. If you have not been recording your transactions from the beginning of the year and have not reconciled them, the best time to start is NOW. 

Please do not feel that it is a waste of time to reconcile your accounts, you never know, you may have been losing a lot of cash under your nose. Try to take a look at your account today and begin to experience increased Cash flow. If you feel that you don't have time to get to your Bank Reconciliation, Feel Free to Give Us a Call on 202.422.4586. We are always available to help you.

5 Strategies Of Turning your Profits into "Cash"

Posted on December 8, 2014 at 2:29 PM Comments comments (12)
  
The Holidays are here and it's time to ensure that we have some cash tucked somewhere for the Holiday Shopping, Gifts, Christmas Parties, as well as Year-end Savings.
In our last Newsletter, we uncovered the myth of profits, and learnt that, understanding how transactions occur in our business and its effect on our financial statement is key to managing our profits. Please feel free to refer to our last newsletter for the full details. This Month, We will be looking at 5 strategies of turning our Profits into "Cash":

1 ) Cash is King:
Every company experiences an increase or decrease in Cash availability at any given period; the basic key to turning your profit into "Cash" is what you do, when you have made a Great Sale and received Payments from a Business Windfall. This should be the period to have a Savings or Cash reserve Account, whereby you can set aside a certain percentage of this revenue and discipline yourself, not to meddle with the account. This is called effective Cash Management, and it takes a lot of discipline, but if taken seriously, you will achieve great results.


2) Plug your Cash Leaks:
A lot of Business Owners are surprised about the waste, inefficiency and unchecked spending of precious Cash that should have remained in their Bank Account, if they have been managed effectively. As a Business Owner, it's possible to have been a culprit of any of these acts:

  • How many times have you paid overtime, because of poor scheduling practices or slow work performances?
  • How many times have you purchased unwanted Goods/Items for your inventory, without taking a stock count of what you have?
  • How often have you incurred unnecessary Bank Charges, overdraft item payments, late fees and finance charges?

It's time to take a forensic trip down your Profit & Loss Statement and try to justify every expense line item, I assure ,you there will be a 5 % more profit ,just waiting to find its way to your bottom line.


3) Take Ownership of your Business Account:
A lot of Business owners tend to mingle their personal expenses with their Business Account. Once you indulge in this practice, your financial reports are contaminated and become pretty worthless, especially when it comes to decision making. It's better to take ownership of your Business Account and maintain it, as a separate "entity" from your personal account. This will help you manage your cash flow better, and hence you will able to pay yourself appropriately. After all, this is the reward of being a savvy business owner.

4) Avoid taking on too much Debt:
Too much debt sucks the financial life out of a company. In our last Newsletter, we learnt how Principal Loan payments occur on the Balance Sheet and are funded by your profit; Imagine what happens when your company is overburdened with debt, Chances are that you will use your Cash flow to continually offset the debts, and this causes your company to be cash starved.
The only way to eliminate debt is to put yourself and your company on a 
"strict debt reduction diet". 
If possible, Stop adding further debt to your company; otherwise have a strategy on how to pay off the debt, if you MUST take on further debts.


5) Have a Budget:
A Budget is a blue print of an estimation of revenues and expenses for a given period in the future. A Budget gives financial direction. A Budget keeps you on track and helps you to manage your cash flow. Preparing a Budget makes you disciplined and faithful to keeping your profits. This is the best time to prepare a Budget for your Business towards the upcoming year.

As we approach the New Year, Why don't you try out these practices and watch your Cash flow grow. You will be surprised at how a few dollars will add up in your Bank Account.

Do you need help with creating your Budget for the upcoming year? Are you experiencing problems with recognizing your expense line items and don't understand how your Cash flow operates? Why don't you give us a Call, We will be glad to help you out.

Happy Holidays.

What do you expect your Profit to be this Year?

Posted on October 7, 2014 at 1:17 AM Comments comments (7)


  Profitability is a key driver of financial success in business. The goal of every Business owner should be to make profit and improve their business to make it better.

  If you were having a discussion, one year from today, and looking over your financials, Will you be happy with your financial progress? This question should propel you to take action, about what you expect your profit to be for the year.

  Profit is like a car,that must be driven; it does not drive itself; for you to get a projected profit, you have to be on top of your profit expectations. I have listed some questions, which should stimulate you to focus on an expected profit, as the year is coming to an end:
  • What do you expect your profit (taxable income) to be for this year?
  • Is this level of profitability above-average for your industry?
  • What percent of revenues does your profit represent?
  • Is your expected profit up or down from last year?
  • How much of your profit will be converted into cash this year?
 
  As you go through these questions, you're painting a picture of what your financial success should look like, and this will lead you to action, for an end result. Having a picture requires taking action to actualize your projected expectations. These steps below will help you achieve your financial profit picture, feel free to put them into practice and see the transformation, it brings to your business:

  1)  Have a Target Goal: You need to have a financial goal for your business at the beginning of every year. The Goal can be broken into monthly, quarterly and semi-annual financial targets. It is advisable and easier to have a monthly target.

 2) Monitor your Progress: Once you set your financial goals, you will need to monitor your progress, against your target every month. You can only monitor your progress by examining your monthly financial reports (Profit & Loss/ Balance Sheet Reports). If you have not been preparing your report, this should be a good time to start.

3)  Adjust: At the end of every month, you need to review your target goal against your actual results (financial reports), and decide if you need to make changes, in your business, to achieve your targets. The changes can be in form of reducing an expense category to putting a plan in place for faster accounts receivables process.

 This is the secret to creating your financial success for your business. I challenge you to put these into action and watch your business achieve your desired projected profit.

 Do you need help with interpreting your financial reports? Perhaps you are yet to prepare your financial reports for the year, and don't have an idea of your actual profit; Call us NOW for further consultation and Assistance.

 We will be glad to help you.
 










Understanding Your Cashflow

Posted on July 2, 2014 at 1:55 AM Comments comments (110)


 Welcome to the month of July. We are done with the first half of the year and started the countdown to the remaining half of the year.

Our Newsletter for this month is on an integral part of every business; an area that is generally misunderstood by most business owners, but interestingly plays an important role in every organization. Have you taken time to look at your Cash flow Statement? Can you tell where Funds are disbursed in your Business? Do you understand the effect of your Spendings? The art of struggling to understand and manage your cash flow can be a huge distraction to your business; in this series, we will be providing you with quick tips on the basic method of understanding your cash flow.

  Our Areas of Concentration will be on:

 - Definition of Cash Flow
 - Drivers of Cash Flow in a Business
 - Facts about Cash Flow
 - Quick Tips on Understanding your Cash flow and applying it to your Business.
 - Managing your Cash Flow effectively.

 What is Cash Flow?

 Cash Flowis the movement of money into or out of a business, project or financial product, and can be measured at any specified period of time.

  The Following are the drivers of Cash flow in a Business:

  • Accounts Receivables (These are money owed to a Business by its customer, as a result of services provided or goods sold).
  • Inventory.
  • Accounts Payables (These are Vendor Payments, owed to vendors, for goods bought/services received on credit).
  • Capital Expenditures(Purchase of Equipments)
  • Borrowings/Debt Servicing.

  It is worthy to note that your Cash Flow originates from 3 Basic Operations:

 a) Cash Flow from Operations

 b) Cash Flow from Investing

 c) Cash flow from Financing

  Most Business Owners have problems with Understanding their Cash Flow because of the following facts: 

 a) A Profit or Loss in a Business does not equal Cash Flow.

 b) An Increase in Cash in your Business is not always good.

 c) A Decrease in Cash is not always bad. 

  Many Business Owners have problems understanding and interpreting their Cash flow, because of the technicalities involved; but I want to challenge you today, to take the simple test below, write down your answers and put it into practice, and watch your business grow; I bet you will be so thankful for this enlightenment:

  •   Focus on the TOP 3 changes in your Cash for the Month.
  •   Decide whether each change is good or bad.
  •   Write one line description of each change and look at the effect, it has on your Business.
  •   Once you are able to prove the effect of the change in your Business, hold on to the result and use it as a base, in your Decision making.

    By doing this exercise periodically, you will have a better grasp of your cash flow, and see its effect on your Business growth.  I will like you to try this exercise and forward your feedbacks. In my next article, I will be giving you tips on how to effectively manage your Cash flow in your Business.

    Please feel free to contact us, if you will need further help in understanding your Cash flow and producing your Cash Flow Report. We will love to help you.

   Remember: The best time to take control of your Cash Flow is RIGHT NOW.